2007 - 2008
OFFICERS and OFFICE DESCRIPTIONS

President: Don Helberg dhelberg@cusd200.org

1. Responsible for the running and development of ITCCCA
2. Communicate with all officers on a quarterly basis.
3. Represent ITCCCA at IHSA Advisory board meetings for track & field and cross-country.
4. Run the early and late fall meetings.
5. Serve as master of ceremonies at the January clinic.
6. *It is a two-year office voted on by the members.

Past President: Bob Geiger bgeiger357@hotmail.com

1. This position is an advisory position to the current president.
2. This is a two-year position held by the previous president.

Top

Finance Director: Scott Ward sward1@hotmail.com

1. Responsible for all financial matters of ITCCCA.
2. Keep track of the financial books.
3. Collect ITCCCA membership dues.
4. Dispense funds to members with receipts for ITCCCA matters.
5. All reports and records should be kept on a PC format.
6. Run registration for the January clinic.
   *Appointed By the President

Assist. Finance Director: Evon Schlotter eschlotter@lths.org

1. Perform the duties of the Finance Director when not available
2. Obtain the current directory information (affiliated school, school address, home address, school and home telephone numbers, fax numbers, position held, office held in ITCCCA if applicable and e-mail address) on all ITCCCA members. Have a directory prepared with this information for distribution at the January clinic.
3. Obtain all plaques for the clinic.
4. Assist in the clinic registration for the January clinic.
   *The president appoints this position; there is no time limit on serving.

Top

Vice President of Officers: Andy Preuss Andrew_Preuss@glenbard.org

1. Take over the Presidents duties if he/she is unable to perform above stated duties
2. After the two-year term he/she will become the president.
3. Will oversee the following offices; Senior all-star Meet Directors (Male & Female), The Mid East cross-country Meet Directors (Male & Female), Directors; Hall of Fame Chairman, All state Cross-Country, Coach of the Year Awards, Pasquini Awards, Recognition Awards, Historian, All State Track & Field, Fall Meeting Facilitator and John Davis Scholarship Director Junior High School Representative, Officials Representative, Video Rental Director, ITCCCA Tidbits Editor, City of Chicago Representative, Class A Representative and IHSA Representative.
   *It is a two-year office voted on by the members

Director of Representatives: Art Pahl pahlac@vvsd.org

1. Oversee the following Directors;, Publicity Director, Association Liaison, Junior High School Representative, Officials Representative, Video Rental Director, ITCCCA Tidbits Editor, City of Chicago Representative, Class A Representative, IHSA Representative, USATF Representative
   *It is a two-year office voted on by the members.

Top

All State Track and Field Director: Danielle Freeman danielle.freeman@d214.org

1. Record the All State selections on a PC format.
2. Obtain and record the top three performances at the boys and girls state track meet. From these performances pick the top three, regardless of A or AA classifications. These athletes will be designated as the All State Athletes in their events.
3. Obtain certificates for each of the All-State award winners.
4. Dispense the certificates at the early fall and late fall meetings
5. Pass out the list of All-State athletes at the early fall meeting and January clinic.
6. Forward a copy of the All-State athlete list, including the athlete's hometown and school, to the Publicity Director, Historian, Web Page Director and ITCCCA Editor as soon as possible after the state meets series. Please include the athletes hometown, and school.
7. The president appoints this position; there is no time limit on serving.

ITCCCA Tidbits Editor: Steve Currins scurrins@d211.org

1. Send out various e-mail issues of the ITCCCA Tidbits Newsletter.
2. Send out at least one mailing a year to all schools. This should be in November or December to help publicize the clinic.
3. All officers should e-mail pertinent information to the Editor to be dispersed to the membership.
4. The president appoints this position; there is no time limit on serving.

Top

Mid East Cross-Country Meet Director: Chris Stec stec526@aol.com

1. This position requires two coaches, one for the guys’ team and one for the girls’ team. They are responsible for making all arrangements for the Mid East cross-country Meet.
2. This includes obtaining the runners, recruiting extra coaches, transportation, housing, entry information and any other jobs associated with ITCCCA participation in the meet.
3. Compile the final results and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible. Please include the athlete’s name, hometown, school and telephone number.
4. If possible please keep all records in a PC format.
5. The president appoints this position; there is no time limit on serving.

Senior All Star Meet Directors: John Nalley jnalley@d211.org and Chuck Morgan niutke@comcast.net

1. This position requires two coaches, one for the guy’s team and one for the girl’s team. They are responsible for making all arrangements for the Senior All Stars Meet. This includes obtaining the athletes, recruiting extra coaches, transportation, housing, entry information and any other jobs associated with ITCCCA participation in the meet.
2. Compile the final results and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible. Please include the athlete’s name, hometown, school and telephone number.
3. If possible please keep all records on a PC format.
4. The president appoints this position; there is no time limit on serving.

Top

Junior High Representative: Mike Harland mharland@cusd200.org and Scott Todnem scott_todnem@ipsd.org

1. Responsible for organizing a Junior High Portion at the January clinic.
2. Obtain and keep current a directory of all junior high coaches, including e-mails.
3. Develop and promote ideas for interaction between junior high and high school coaches.
4. If possible please keep all records on a PC format.
5. The president appoints this position; there is no time limit on serving.

Officials Representative: John Polka jpolka@fenwickfriars.com and Win Eggers weggers10@aol.com

1. Develop and maintain a committee responsible for choosing the official’s award every year.
2. Maintain a current directory of all registered officials and pass this out at the January clinic.
3. Develop and promote ways for officials to become more involved in ITCCCA.
4. Organize and run the Officials clinic in conjunction with the January ITCCCA clinic. Responsible for creating, distributing, collecting and determining the winner of the Officials Award.
5. Compile the names of the award winners and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible
6. The president appoints this position; there is no time limit on serving.

Top

Video Rental Director: Pat Marshall pmarshall15@yahoo.com

1. Responsible for the care and upkeep of ITCCCA’s video library.
2. May purchase new videos with the Vice Presidents approval.
3. Responsible for sending videos and collecting all monies from their rental.
4. Responsible to send all monies earned from the rentals to the Finance Director on a quarterly basis.
5. The president appoints this position; there is no time limit on serving.

City of Chicago Representative: Ed Adams Lleotrack@aol.com

1. Relate relative topics to the officers and members of ITCCCA.
2. Aid ITCCCA in assisting the Chicago coaches with their development of the sport in the city, such as clinics, meetings, etc.
3. If possible please try to keep all records on a PC format.
4. The president appoints this position; there is no time limit on serving.

Top

Class A Representative: Steve Wolf

1. Represent the needs and wants of the class “A” school. This person should represent both the boys and girls schools.
2. Work with the IHSA representative so that the class “A” schools may be properly represented at the IHSA.
3. If possible please try to keep all records in a PC format.
4. The president appoints this position; there is no time limit on serving.

Hall of Fame Chairperson: Bruce Ritter bwritter748@aol.com and Steve Currins scurrins@d211.org

1. Responsible for organizing the Hall of Fame committee meeting that picks the individuals for induction into the Hall of Fame.
2. Responsible for organizing the Hall of Fame committee meeting that picks the individuals for nomination. This includes preparing all papers necessary to help the committee chose new inductees at a committee held on the Sunday before Columbus day.
3. Run the portion of the meeting to vote on the Hall of Fame inductees.
4. Contact all members that are elected to the Hall of Fame for that year. Also, contact the individuals who will be introducing them.
5. Run the Hall of Fame portion of the clinic.
6. Contact current members to inform them of the Hall of fame luncheon.
7. Compile the names, including hometown, school and telephone number, and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible.
8. If possible please keep all records on a PC format.
9. This position is a permanent position. The president will appoint a new chairman with the current committee's recommendation if the current chairman resigns from the position .

Top

All-State Cross-Country Selection Director: Danielle Freeman danielle.freeman@d214.org

1. Select the top 25 boy and girl finishers at the state meet regardless of class affiliation.
2. Obtain plaques for each of these individuals. These plaques should be passed out at the late fall ITCCCA meeting.
3. Compile the All-State team names and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible. Please include the athlete’s hometown and school.
4. If possible please keep all records in a PC format.
5. The president appoints this position; there is no time limit on serving

Coach of the Year Award Director: Jamie Klotz jamie.klotz@d214.org

1. Responsible for creating, distributing, collecting and determining the winner of Coach of the Year Ballots. Responsible for obtaining the coach of the year plaques.
2. Responsible for awarding these plaques at the annual ITCCCA luncheon.
3. Send letters notification to the award winners. This award is decided for class “A” and class “AA” boy’s cross-country, girl’s cross-country, boy’s track and girl’s track.
4. Compile the names and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible. Please include their hometown, school and telephone number.
5. If possible please keep all records in a PC format.
6. The president appoints this position; there is no time limit on serving.

Top

Dave Pasquini Award Director: Steve Gibble steve.gibble@d214.org

1. Collect all recommendations for the Dave Pasquini Award.
2. Go through the recommendations and bring the top ten choices along with summaries to the officers meeting in November.
3. Run the voting for the award winners at the November meeting.
4. Contact all the award recipients and invite them to the luncheon in January.
5. Run the Pasquini Award portion of the January luncheon.
6. Compile the names and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible. Please include their hometown, school and telephone number.
7. If possible please keep all records in a PC format.
8. The president appoints this position; there is no time limit on serving.

Recognition Award Director: Robell McMiller mcmillerr@dls.org

1. Collect all recommendations for the Recognition Award
2. Go through the recommendations and bring the top choices along with summaries to the officers meeting in November.
3. Run the voting for the award winners at the November meeting.
4. Contact all the award recipients and invite them to the luncheon in January.
5. Run the Recognition Award portion of the January luncheon.
6. Compile the names and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible. Please include their hometown, school, and telephone number.
7. If possible keep all records in a PC format.
8. The president appoints this position; there is no time limit on serving.

Top

Historian: Julie Savage JK_savage@yahoo.com

1. Responsible of keeping track of all award recipients. The historian should collect their full name, the year they won and the school they were from. This should be done for all award recipients including the Hall of Fame recipients.
2. Responsible for keeping track of all the officers from year to year. The historian should collect their full name, the years they were officers and the school they are from.
3. Keep records of the Mid-East cross-country Meet. Have the athlete's names, they school they were from, what year they were involved and how they finished.
4. Keep records of the Mid-East Senior all-star Meet. Have the athletes names, they school they were from, what event they did, what year they were involved and how they finished.
5. Work with the Historian to keep all records important to the January clinic.
6. Take and prepare pictures of important events at the clinic.
7. Work with the Web Page Director that some of these pictures are published on the web page.
8. Keep track of all records in a PC format if possible.
9. The president appoints this position; there is no time limit on serving.

Fall Meeting Facilitator: John Polka jpolka@fenwickfriars.com

1. Arrange all the necessary things that need to be done to have our fall meetings at Fenwick High School.
2. This includes arranging the physical building, food, beverage, and a speaker for the evening.
3. Two meetings a year must be arranged, an early fall meeting (usually held the first Wednesday in October) and a late fall meeting (usually held the first Wednesday in December).
4. The president appoints this position; there is no time limit on serving.

Top

Publicity Director: Paul Vandersteen paul_vandersteen@ipsd.org

1. Develop ways to publicize ITCCCA throughout the state.
2. Work closely with the IHSA advisor to strengthen our political position in the state.
3. Create a telephone, fax and e-mail address book of the sports department for the newspapers in the state. This will be used to send all the sports and organization information that the publicity director gets from other officers.
4. Publicize our clinics.
5. The president appoints this position; there is no time limit on serving.

Association Liaison: John Nalley jnalley@d211.org

1. Communicate with other state associations.
2. Report to ITCCCA what other associations are doing. Also, report to other associations what we are doing.
3. Work with Track and Cross Country all-star meet Directors in organizing there meets with other states.
4. Develop ways to encourage relations with other associations. You will be required to go to some of the other states association clinics.
5. The president appoints this position; there is no time limit on serving.

Top

John Davis Scholarship Director: Jamie Janota james_jonota@ipsd.org

1. Develop, disperse and collect all the applications for the scholarship.
2. Create a committee to go through the applications and decide on the recipients. The number of scholarships will be awarded based on the amount of available funds for that year.
3. Compile the names of the scholarship winners including hometown, school and telephone number, and send them to the Vice President, Publicity Director, Historian, ITCCCA Tidbits Editor and the Web Page Director as soon as possible.
4. Notify the recipients of their award.
5. Notify the principals of the respective schools.
6. If possible please keep all records on a PC format.
7. The president appoints this position; there is no time limit on serving.

Clinic Director: Jim Aikens jimaikens@hotmail.com & Jim Miks jim.miks@d214.org

1. Oversees all aspects that relate to the ITCCCA January clinic.
2. Obtains speakers for the clinic.
3. Determines time schedule and room assignments of all clinicians.
4. Coordinates the jobs of the Clinic Facilities Director, Vendors Director, Reception Director, Clinic Gifts Director and Hall of Fame Receiver.
5. The president appoints this position; there is no time limit on serving.

Asst. Clinic Director: Chris Quick quick2324@comcast.net

1. Works with clinic director and publisher to create clinic book.
2. The president appoints this position; there is no time limit on serving

Top

Clinic Facilities Directors: Jose Sosa jsosa@oprfhs.org and Sarah McCabe smccabe@oprfhs.org

1. Obtains permission to use OPRFHS.
2. Works with Clinic Director in room arrangements.
3. Arranges the food and set up for the luncheon.
4. Arranges all necessary audio & video equipment needed by the clinicians.
5. Arrange all necessary tables for the vendors.
6. The president appoints this position; there is no time limit on serving.

Vendors Director: Chuck Morgan niutke@comcast.net

1. Responsible for obtaining vendors for the January clinic.
2. Responsible for arranging with the Web Page director to put the vendors link on our page.
3. Responsible for collecting monies from the vendors and giving that money to the Financial Director.
4. Responsible making sure vendors have assigned areas at the clinic.
5. The president appoints this position; there is no time limit on serving.

Top

Reception Director: Julie Savage JK_savage@yahoo.com

1. Responsible for finding a local establishment for the HOF's and Officers to go to after the clinic.
2. Working with the Clinic Director make all necessary arrangements for the reception.
3. The president appoints this position; there is no time limit on serving.

Clinic Gifts Director: Dave Jackson davidena@comcast.net

1. Responsible for arranging the thank you gifts for each clinician.
2. Responsible for arranging for the item that will be given to each attendee.
3. Assist the Vendor Director with collection of the door prizes.
4. The president appoints this position; there is no time limit on serving.

Top

Hall of Fame Receptionist: Bruce Ritter bwritter748@aol.com

1. Work with the hall of fame committee in determining who will be in attendance.
2. Greet the Hall of Fame members and give them their special nametag and other material.
3. Be sure the Hall of Fame members and their families find their seats.
4. Work with the Historian to get a picture of the inducted HOF class and of all the HOF's in attendance.
5. The president appoints this position; there is no time limit on serving.

Web Page Director: Karen Saad ksaad@cusd200.org

1. Responsible for the current maintenance of the ITCCCA web page.
2. Responsible for continually developing ways to improve the Web Page.
3. This position is becoming increasingly important. The Web page is the communication line of our organization. We cannot afford for it to become outdated or inoperable. Because of this fact there will be an assistant Web Page Director who will assist the Director in his/her duties.
4. Different officers are responsible for providing information, and the director is responsible for getting it on the web page as soon as possible.
5. The president appoints this position; there is no time limit on serving.

USATF Representative: Tom Gavin tgavin01@comcast.net

1. Keep ITCCCA informed about what is going on with USATF both nationally and locally.
2. Keep ITCCCA aware of changes that may be advantageous to ITCCCA and its coaches.
3. Keep USATF informed about what ITCCCA doing and how it may help USATF.
4. Work with the presidents of USATF Illinois and ITCCCA to bring about even better cooperation between the groups.

Top